8 Impactful Ways to Plan Your Event
At OM Events Chennai, we specialize in organizing corporate events that leave a lasting impression. Our extensive experience as the best event company of Chennai has taught us the importance of planning the event space to ensure the success of any presentation. Here are eight impactful ways to create an event space that drives home your objectives and maximizes impact.
1. Choose the Correct Height
When planning your event space, consider the guests’ line of sight and comfort. For presentations, a stage height of 1.5 feet off the ground is ideal for seated audiences of up to 200. However, you must also consider the total clear height available at the venue. As the audience size increases, the stage height should also increase and can go up to 5 feet.
2. Use Appropriate Lighting
Lighting is crucial for all individuals on stage. Surprisingly, stage lighting is often the most forgotten yet vital element, not only during the event but also for photos and videography. We recommend blacking out the entire room and controlling the lighting from the console to achieve effective brightness. Never use only one profile light for the speaker; a minimum of two lights are required, besides the general house lighting.
3. Make Sure Audio is Loud and Clear
Quality sound contributes to effective communication and a positive audience experience. Ensure there is no feedback and sound distribution is effective across the venue. For a 200-capacity event, place one speaker in each corner of the venue. Increase the number of speakers by two for every additional 200 attendees. For formal conferences, a PA system suffices, but mid and bass speakers are necessary for entertainment events.
4. Select Microphones Based on Speakers
Always check with your speakers about their presentation preferences. Some prefer being stationary at the lectern, while others like to move around. Prepare for all contingencies by having lectern mics, lapel mics, and cordless mics ready. Ensure your event crew is standing by to pass the mics to whoever needs them.
5. Always Brand the Lectern
A lectern may seem basic, but branding it is important as hotels and venues have different lecterns that can be an eyesore if not branded. The branding should include just the company logo with the central color theme for the overall stage.
6. Keep It Simple
“Simplicity is the ultimate sophistication!” – Leonardo Da Vinci. Elaborate stage decor can distract speakers and audience members, whether watching live or virtually. We recommend a clean, crisp setup that is elegant and adds the required grandeur.
7. Allow Easy Access
An event space with insufficient or complicated access can jeopardize the event’s success. Use multi-layered paneling for ease of access. Speakers may enter from the front or sides, while entertainment props should enter from behind the stage.
8. Remember: Size Matters
Plan your event space design after finalizing the agenda and speakers. Everything at your event should work like clockwork, in complete balance, and complement each other to create an extremely impactful event.
Conclusion
At OM Events Chennai, our expertise in organizing corporate events ensures that every detail, from event space planning to execution, is handled with precision. As the top-rated corporate event company of Chennai, we are dedicated to making your event a memorable success. Contact us today to plan your next corporate event with the best event company of Chennai.
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